2023 Convention - West Virginia Automobile Dealers Association

WVADA Convention
2023 Registration
Sponsorship 2023
Exhibitor 2023
Hotel Reservations

Time til event

Days

Hours

Minutes

Save the Date for 2023.

We hope to see you back at our 89^th Annual Dealer Family Convention at the Greenbrier Resort in White Sulpher Springs, WV, June 19– June 22, 2023. It will be a tri-state convention along with Virginia Automobile Dealers Association and Kentucky Automobile Dealers Association.

Thank you to everyone who attended our 88th Annual Dealer Family Convention

2023 Itinerary

Monday, June 19th

11:00am – 6:30pm

WVADA Convention Registration

Cameo Ballroom

7:00 – 9:30pm

Opening Party Cocktails & Dinner “Candy Land”

North Lawn

Tuesday, June 20th

7:00am – 12:30pm

Exhibitors

Colonial Hall

7:30am – 9:30am

Group Breakfast

8:30am – 12:00pm

General Business Session

Chesapeake Room

1:00pm

Golf Tournament

Old White Course

7:00pm – 10:00pm

Pool Party

Outdoor Pool

Wednesday, June 21st

7:00am – 11:30am

Exhibitors

Colonial Hall

7:30am – 9:30am

Group Breakfast

Colonial Hall

8:30am – 11:30am

General Business Session

2:00pm

Clay Shoot Tournament or Charcuterie & Wine Experience

6:00pm – 10:00pm

Chairman’s Reception & Dinner

Cameo Ballroom

Thursday, June 22nd

Check Out

Thank You to Our 2021 Convention Sponsors!

Presenting Sponsors

Headline Sponsors

Platinum Sponsors

Gold Sponsors

Silver Sponsors

Bronze Sponsors

Thank you to Our Exhibitors!

REGISTRATION 2023

Registration is now open!
Select your category below for online registration.

You may also register by filling out the forms below.

Once you complete this form an email, an invoice will be sent via email.

Dealer Registration Form
Sponsor Registration Form

"*" indicates required fields

Dealer Information

Name*

First Last

Company:*

Contact Number:*

Address*

Street Address City State / Province / Region ZIP / Postal Code Country

Email*

Children/Guest Names (add or remove a guest with +/-)

Name

Age (if child)

Pricing

Dealers Attending:

Price: $350.00

Guests Attending:

Price: $350.00

Children (13 - 17) Attending:

Price: $175.00

Children (5 - 12) Attending:

Price: $125.00

Children (0 - 4) Attending:

Price: $0.00

Grand Total:

WVADA SPONSORED EVENTS

Fees are per person & must be registered to participate in sponsored events.

Monday, June 19th

Convention Registration

11:00 am - 6:00 pm

Welcome Reception & Dinner (With KADA, VADA & MADA)

Attendees

Tuesday, June 20th

Golf Scramble

12:30 pm - Golf Course - Old White

WVADA Golf Scramble Registration Fee

Price: $150.00

per player.

Golf Scramble Players

Name

Handicap

Pool Party - No Charge

7:00 pm - 10:00 pm

Attendees

Sporting Clay

2:00 pm

Sporting Clay Registration Fee

Price: $50.00

Attendees

OR

Charcuterie Building & Wine Pairing Experience

2:00 pm

Charcuterie Building & Wine Pairing Experience Registration Fee

Price: $100.00

Attendees

Chairman's Dinner & Reception - No Charge

6:00 pm - 10:00 pm

Attendees

In addition to WVADA registration fees , attendees will be responsible for Greenbrier Resort fees for golf & clay shoot. Fees will be charged to your final payment at check out.

Total

**DISCLAIMER—THERE WILL BE A 3% CHARGE WHEN PAYING BY CREDIT CARD.

Credit Card #

Security Code

Exp. Date

***In the event that a person should need to cancel—cancellation must be received by WVADA 14 days prior to convention for refund of fees

After registration form is submitted an invoice will be sent via email. Please provide an email:*

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2023 Sponsor Registration Form

Name

First Last

Company

Contact Number

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Children/Guest Name

Name

Children's Age

Payment Calculation

*Disclaimer: There will be a 3% charge when paying by credit card.

Sponsor

Price: $450.00

Guest

Price: $450.00

Children (13-17)

Price: $175.00

Children (5-12)

Price: $125.00

Children (0-4)

Price: $0.00

Total

Select Agenda

WVADA Sponsored Events Fees are per person & must be registered to participate in sponsored events *In addition to WVADA registration fees , attendees will be responsible for Greenbrier Resort fees. Fees will be charged to your final payment at check out.

Monday, June 19

Convention Registration
11:00pm - 6:00pm

Welcome Reception & Dinner (with KADA, VADA, & MADA)
No Charge

Convention Attendees

Tuesday, June 20

Golf Scramble - WVADA Reg. Fee - $150
12:30PM
Golf Course: Old White

Number of Players

Price: $150.00

List

Player(s)

Handicap

Pool Party - No Charge | 6:00PM - 9:00PM

Pool Party Attendees

Wednesday, June 21

Sporting Clay - WVADA Registration
Fee $50
2:00PM

Number of Players

Price: $50.00

Sporting Clay Attendees

OR:

Charcuterie Building & Wine Pairing Experience
$100
2:00pm

Number of Attendees

Price: $100.00

Wine Pairing Experience Attendees

Chairman Dinner & Reception
No charge
6:00PM - 10:00PM

Chairman Dinner & Reception Attendees

Once form has been submitted an invoice will be sent via email.
*Disclaimer - If you pay by credit card there will be a 3% charge to your total.

Base Price

Total

Payment Method:

Check

Credit Card

Sponsorship 2023

PRESENTING ($20,000) - Protective

Protective (First come first serve) Includes 6 event registrations 3 golf registrations, & Exhibit space

HEADLINE ($15,000)

Includes 4 event registrations, 3 golf registrations, exhibit space

PLATINUM ($10,000)

Sponsor of a premier event Includes 3 event registrations, 2 golf registrations, exhibit space

DIAMOND ($7,500)

Includes 2 event registrations, 1 golf registration
Co-sponsor a premier event: Chairman Dinner, golf outing, welcome reception, etc

GOLD ($5,000)

Includes 1 Event Registration
Co-sponsor an event: Welcome gift, board meeting, clay tournament, entertainment, et

SILVER ($3,500)

Co-sponsor an event: Event speaker, entertainment, business meeting, etc

BRONZE ($2,500)

To sponsor or co-sponsor such as: Speaker gifts, business meeting drawings, boxed lunches, party favors, etc

Please complete the pledge form below to select your sponsorship level. Once you have submitted the form, you will receive a sponsorship invoice. Invoices will not be until 2023. If you have questions regarding sponsorship or exhibitor information, please contact Haley Justice at hjustice@wvcar.com

Choose Your Sponsorship level(Required)

Name(Required)

First Last

Company(Required)

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone Number(Required)

Email(Required)

Exhibit hours:

Tuesday 8:00am – 12:00pm and Wednesday 8:30am – 9:30am (during Business Meetings)

Exhibitor/Support restrictions:

WVADA maintains endorsement agreement{s) and or business relationship that may limit the promotion of certain products/services. WVADA reserves the right to restrict any exhibitors from promoting certain products/services.

We agree to accept the space assigned to us by WVADA. We understand that until WVADA receives this contract properly executed, no definite reservation will be made. We understand that signing the contract binds us to payment for the booth. Should there be a cancellation, payment is still due.

*Invoices will not be due until 2023.

You can upload the completed form here or fill out the online form below.

Thank you to our Exhibitors!

Sponsorship Amount Included, Exhibit Fees Include $1,000.00

Minimum $3,500

Name

First Last

Title

Signature

Date

Cost of any special booth equipment or set-up will be the responsibility of the vendor. Exhibitors must dispose of all materials/handouts when booths are broken down at the end of Wednesday Business Meeting

Company:

Contact Name:

First Last

Exhibitor(s):

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Contact's Number @ Convention:

Exhibit cost: $1,000 with a minimum $3,500 sponsorship
Must be a sponsor to exhibit at the WVADA Convention
Exhibit table measurement - 6ft x 30 inches
Table will be skirted
Each exhibit space will have 2 chairs
Signage at each exhibit provided
Electric is available (charged to the exhibitor)

DO YOU NEED ELECTRIC:

Yes

Payment Method:

Check

Credit Card

*Disclaimer - There will be a 3% charge when paying by credit car.

EXHIBITOR REGISTRATION

WV AUTOMOBILE DEALERS ASSOCIATION
87TH ANNUAL FAMILY CONVENTION
June 13 – 16, 2021
THE GREENBRIER RESORT

Fill out the form below or DOWNLOAD THE FORM HERE and email it to hjustice@wvcar. com. Call 304-343-4158 if you have any questions.

Company*
Contact Name*
First Last
Exhibitors Name*
First Last
Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Phone
Email
Contact’s Cell Phone at Convention
Sponsorship*
Please enter a number greater than or equal to 2000.
Minimum $2,000 - $1,000 for fees
- Exhibit cost: $1,000 with a minimum $2,000 sponsorship
- Must be a sponsor to exhibit at the WVADA Convention
- Exhibit table measurement - 6ft x 30 inches
- Table will be skirted
- Each exhibit space will have 2 chairs
- Signage and easel at each exhibit provided
Electric is available (charged to the exhibitor) DO YOU NEED ELECTRIC:*
- Yes
- No
Exhibit hours: Monday & Tuesday 8:30- 12noon (during Business Meetings) Spaces are limited and will be on a first registered, first served bases.
Exhibitor/Support restrictions- WVADA maintains endorsement agreement(s) and or business relationship that may limit the promotion of certain products/services. WVADA reserves the right to restrict any exhibitors from promoting certain products/services.
We agree to accept the space assigned to us by WVADA. We understand that until WVADA receives this contract properly executed, no definite reservation will be made. We understand that signing the contract binds us to payment for the booth. Should there be a cancellation, payment is still due.
Total with Fees*
Price: $0.00
Name*
First Last
Title
Signature*
Date*
MM slash DD slash YYYY
Cost of any special booth equipment or set-up will be the responsibility of the vendor. Exhibitors must dispose of all materials/handouts when booths are broken down at the end of Tuesday Business Meeting THANK YOU FOR YOUR PARTICIPATION!
**DISCLAIMER: There will be a 3% charge when paying by credit card.
Credit Card #
Exp. Date
MM slash DD slash YYYY
Security Code
After registration form is submitted an invoice will be sent via email. Please provide an email:*
Total
$0.00
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Thank you to Our 2021 Exhibitors

Hotel Reservations:

Book your rooms early for the best discounted rate, rooms are limited. Book online at the link below for any questions please contact Haley Justice at hjustice@wvcar.com

Name*
First Last
Firm Name*
Phone*
Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Email
Number of Adults*
Number of Children*
Guest Names (add or remove a guest with +/-)
Name of Guest Age (if child)
Arrival Date*
MM slash DD slash YYYY
Departure Date*
MM slash DD slash YYYY
Transportation*
- Auto
- Plane
- Train
Accommodations Shared With
Please indicate preference of king bed or two beds.*
- king bed
- two beds
Guest room assignments are based on availability and will be honored in the order in which the registration form is received. All rates are based on the European Plan; meals are billed a la carte. All Greenbrier accommodations are non-smoking.
Run of House - $299.00
Best available room type assigned at time of check-in. Room type, location and bedding type may be requested but cannot be guaranteed. Rooms may be assigned within the main hotel, a cottage, or a Villa Bedroom (single bedroom of a Copeland Hill Cottage with a separate outside entrance and private bath, no access to the parlor or kitchen areas
HOTEL GUEST ROOMS*
*Based on all bedrooms occupied
Third person occupancy rate available upon request. Please inquire about hotel suites and guest houses. NOTE: Rates are available based on contracted block. After block if filled: additional rooms will be subject to availability at the prevailing rate.
DEPOSIT POLICY: A deposit in the amount of first nights stay and tax is required. The Greenbrier will accept deposits by check or major credit card. Rooms will be available only to those requests secured by deposits.
Please indicate method of payment:
Charge my deposit in the amount of*
Charge to my*
- AmEx
- Visa
- M/C
- Discover Card
- Diner's Card
Card #*
Hidden
Card #
Expiration Date*
Your deposit is applicable to the fulfillment of your designated length of stay. When requesting reservations, please note arrival and departure dates carefully. LATE ARRIVAL or EARLY DEPARTURE causes forfeiture of deposit, unless cancellation or changes are made 14 days in advance of your scheduled arrival date. Please make checks payable to The Greenbrier. Reservations will be filled in the order in which they are received and must be received by May 18, 2023. RESORT FEE: A resort fee of $20.00 per room, per day is added to your account for service provided under the European Plan. This includes local and toll-free phone calls, wireless internet access, daily newspaper delivery Monday through Saturday, on property ground transportation, use of the swimming pool, fitness center, historical tours and slide presentations. Bellmen, doormen and others who render intermittent personal services are not included in the service charge. Subject to 6% West Virginia state sales and 3% county occupancy tax and HPF tax of 6.5 % VALET PARKING: $20.00 per day; complimentary self-parking is available.
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Time til event

Save the Date for 2023.

Thank you to everyone who attended our 88th Annual Dealer Family Convention

2023 Itinerary

Monday, June 19th

Tuesday, June 20th

Wednesday, June 21st

Thursday, June 22nd

Thank You to Our 2021 Convention Sponsors!

Presenting Sponsors

Headline Sponsors

Platinum Sponsors

Gold Sponsors

Silver Sponsors

Bronze Sponsors

Thank you to Our Exhibitors!

REGISTRATION 2023

You may also register by filling out the forms below.

Dealer Information

Pricing

WVADA SPONSORED EVENTS

Monday, June 19th

Convention Registration

Tuesday, June 20th

Golf Scramble

Pool Party - No Charge

Sporting Clay

OR

Charcuterie Building & Wine Pairing Experience

Chairman's Dinner & Reception - No Charge

2023 Sponsor Registration Form

Payment Calculation

Select Agenda

Monday, June 19

Tuesday, June 20

Wednesday, June 21

OR:

Sponsorship 2023

PRESENTING ($20,000) - Protective

HEADLINE ($15,000)

PLATINUM ($10,000)

DIAMOND ($7,500)

GOLD ($5,000)

SILVER ($3,500)

BRONZE ($2,500)

Exhibit hours:

Exhibitor/Support restrictions:

*Invoices will not be due until 2023.

You can upload the completed form here or fill out the online form below.

Thank you to our Exhibitors!

EXHIBITOR REGISTRATION

Thank you to Our 2021 Exhibitors

Hotel Reservations:

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