Time til event


Save the Date for 2023.

We hope to see you back at our 89th Annual Dealer Family Convention at the Greenbrier Resort in White Sulpher Springs, WV, June 19 – June 22, 2023. It will be a tri-state convention along with Virginia Automobile Dealers Association and Kentucky Automobile Dealers Association.

Thank you to everyone who attended our 88th Annual Dealer Family Convention

2023 Itinerary

Monday, June 19th

11:00am – 6:30pm

WVADA Convention Registration

Cameo Ballroom

7:00 – 9:30pm

Opening Party Cocktails & Dinner “Candy Land”

North Lawn

Tuesday, June 20th

7:00am – 12:30pm


Colonial Hall

7:30am – 9:30am

Group Breakfast

8:30am – 12:00pm

General Business Session

Chesapeake Room


Golf Tournament

Old White Course

7:00pm – 10:00pm

Pool Party

Outdoor Pool

Wednesday, June 21st

7:00am – 11:30am


Colonial Hall

7:30am – 9:30am

Group Breakfast

Colonial Hall

8:30am – 11:30am

General Business Session


Clay Shoot Tournament or Charcuterie & Wine Experience

6:00pm – 10:00pm

Chairman’s Reception & Dinner

Cameo Ballroom

Thursday, June 22nd

Check Out

Thank You to Our 2021 Convention Sponsors!

Presenting Sponsors

Headline Sponsors

Platinum Sponsors

Gold Sponsors

Silver Sponsors

Bronze Sponsors

Thank you to Our Exhibitors!


Registration is now open!
Select your category below for online registration.


Max. file size: 25 MB.

You may also register by filling out the forms below.

Once you complete this form an email, an invoice will be sent via email.

"*" indicates required fields

Dealer Information

Children/Guest Names (add or remove a guest with +/-)
Age (if child)


Price: $350.00
Price: $350.00
Price: $175.00
Price: $125.00
Price: $0.00


Fees are per person & must be registered to participate in sponsored events.

Monday, June 19th

Convention Registration

11:00 am - 6:00 pm

Welcome Reception & Dinner (With KADA, VADA & MADA)

Tuesday, June 20th

Golf Scramble

12:30 pm - Golf Course - Old White
Price: $150.00
per player.
Golf Scramble Players

Pool Party - No Charge

7:00 pm - 10:00 pm

Sporting Clay

2:00 pm
Price: $50.00


Charcuterie Building & Wine Pairing Experience

2:00 pm
Price: $100.00

Chairman's Dinner & Reception - No Charge

6:00 pm - 10:00 pm
In addition to WVADA registration fees , attendees will be responsible for Greenbrier Resort fees for golf & clay shoot. Fees will be charged to your final payment at check out.
MM slash DD slash YYYY
***In the event that a person should need to cancel—cancellation must be received by WVADA 14 days prior to convention for refund of fees

Exhibit hours:

Tuesday 8:00am – 12:00pm and Wednesday 8:30am – 9:30am (during Business Meetings)

Exhibitor/Support restrictions:

WVADA maintains endorsement agreement{s) and or business relationship that may limit the promotion of certain products/services. WVADA reserves the right to restrict any exhibitors from promoting certain products/services.

We agree to accept the space assigned to us by WVADA. We understand that until WVADA receives this contract properly executed, no definite reservation will be made. We understand that signing the contract binds us to payment for the booth. Should there be a cancellation, payment is still due.

*Invoices will not be due until 2023.

You can upload the completed form here or fill out the online form below.

Max. file size: 25 MB.

Thank you to our Exhibitors!

Minimum $3,500
MM slash DD slash YYYY
Cost of any special booth equipment or set-up will be the responsibility of the vendor. Exhibitors must dispose of all materials/handouts when booths are broken down at the end of Wednesday Business Meeting
Contact Name:
  • Exhibit cost: $1,000 with a minimum $3,500 sponsorship
  • Must be a sponsor to exhibit at the WVADA Convention
  • Exhibit table measurement - 6ft x 30 inches
  • Table will be skirted
  • Each exhibit space will have 2 chairs
  • Signage at each exhibit provided
  • Electric is available (charged to the exhibitor)
Payment Method:
*Disclaimer - There will be a 3% charge when paying by credit car.


June 13 – 16, 2021

Fill out the form below or DOWNLOAD THE FORM HERE and email it to hjustice@wvcar. com. Call 304-343-4158 if you have any questions.

Thank you to Our 2021 Exhibitors

Hotel Reservations:

Book your rooms early for the best discounted rate, rooms are limited. Book online at the link below for any questions please contact Haley Justice at hjustice@wvcar.com

Max. file size: 25 MB.

  • Name of GuestAge (if child) 
  • MM slash DD slash YYYY
  • MM slash DD slash YYYY
    Guest room assignments are based on availability and will be honored in the order in which the registration form is received. All rates are based on the European Plan; meals are billed a la carte. All Greenbrier accommodations are non-smoking.
  • Run of House - $299.00

    Best available room type assigned at time of check-in. Room type, location and bedding type may be requested but cannot be guaranteed. Rooms may be assigned within the main hotel, a cottage, or a Villa Bedroom (single bedroom of a Copeland Hill Cottage with a separate outside entrance and private bath, no access to the parlor or kitchen areas

  • *Based on all bedrooms occupied

    Third person occupancy rate available upon request. Please inquire about hotel suites and guest houses. NOTE: Rates are available based on contracted block. After block if filled: additional rooms will be subject to availability at the prevailing rate.

  • DEPOSIT POLICY: A deposit in the amount of first nights stay and tax is required. The Greenbrier will accept deposits by check or major credit card. Rooms will be available only to those requests secured by deposits.
  • Please indicate method of payment:
  • Hidden
  • Your deposit is applicable to the fulfillment of your designated length of stay. When requesting reservations, please note arrival and departure dates carefully. LATE ARRIVAL or EARLY DEPARTURE causes forfeiture of deposit, unless cancellation or changes are made 14 days in advance of your scheduled arrival date. Please make checks payable to The Greenbrier. Reservations will be filled in the order in which they are received and must be received by May 18, 2023. RESORT FEE: A resort fee of $20.00 per room, per day is added to your account for service provided under the European Plan. This includes local and toll-free phone calls, wireless internet access, daily newspaper delivery Monday through Saturday, on property ground transportation, use of the swimming pool, fitness center, historical tours and slide presentations. Bellmen, doormen and others who render intermittent personal services are not included in the service charge. Subject to 6% West Virginia state sales and 3% county occupancy tax and HPF tax of 6.5 % VALET PARKING: $20.00 per day; complimentary self-parking is available.