2021 Convention - West Virginia Automobile Dealers Association

Time Til Event

Days

Hours

Minutes

Please fill out the form below to reserve your room at The Greenbriar

We are delighted your group has selected The Greenbrier and look forward to welcoming you. Many times, rooms become available prior to and following the official dates listed below. If you would like to enjoy a longer stay, please indicate below.

WV Automobile and Truck Dealers Assn

June 12th – June 16th (Block Room Dates)
June 13th – June 16th (Convention Dates)

CHECK-IN TIME BEGINS AT: 4:00 PM
CHECK-OUT TIME: 11:00 NOON

Fill out the form below or DOWNLOAD THE FORM HERE and email it to hjustice@wvcar. com. Call 304-343-4158 if you have any questions.

Name*
First Last
Firm Name*
Phone*
Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Email
Number of Adults*
Number of Children*
Guest Names (add or remove a guest with +/-)
Name of Guest Age (if child)
Arrival Date*
Date Format: MM slash DD slash YYYY
Departure Date*
Date Format: MM slash DD slash YYYY
Transportation*
- Auto
- Plane
- Train
Accommodations Shared With
Please indicate preference of king bed or two beds.*
- king bed
- two beds
Guest room assignments are based on availability and will be honored in the order in which the registration form is received. All rates are based on the European Plan; meals are billed a la carte. All Greenbrier accommodations are non-smoking.
HOTEL GUEST ROOMS*
*Based on all bedrooms occupied
Third person occupancy rate available upon request. Please inquire about hotel suites and guest houses. NOTE: Rates are available based on contracted block. After block if filled: additional rooms will be subject to availability at the prevailing rate.
DEPOSIT POLICY: A deposit in the amount of first nights stay and tax is required. The Greenbrier will accept deposits by check or major credit card. Rooms will be available only to those requests secured by deposits.
Please indicate method of payment:
Charge my deposit in the amount of*
Charge to my*
- AmEx
- Visa
- M/C
- Discover Card
- Diner’s Card
Card #*
Expiration Date*
Your deposit is applicable to the fulfillment of your designated length of stay. When requesting reservations, please note arrival and departure dates carefully. LATE ARRIVAL or EARLY DEPARTURE causes forfeiture of deposit, unless cancellation or changes are made 14 days in advance of your scheduled arrival date. Please make checks payable to The Greenbrier. Reservations will be filled in the order in which they are received and must be received by May 7, 2020. RESORT FEE: A resort fee of $20.00 per room, per day is added to your account for service provided under the European Plan. This includes local and toll- free phone calls, wireless internet access, daily newspaper delivery Monday through Saturday, on property ground transportation, use of the swimming pool, fitness center, historical tours and slide presentations. Bellmen, doormen and others who render intermittent personal services are not included in the service charge. Subject to 6% West Virginia state sales and 3% county occupancy tax and HPF tax of 6.5 % VALET PARKING: $20.00 per day; complimentary self-parking is available.
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Registration

WVADA 87th ANNUAL FAMILY CONVENTION REGISTRATION FORM

The Greenbrier Resort
June 13—16, 2021Open Registration: Now—June 1st, 2021WVADA Registration Fees
*Register BEFORE April 30th to receive a 10% Discount
Registration received AFTER June 1 will encounter an additional 15% charge
REGISTRATION CUT-OFF DATE IS June 4, 2021

Fill out the form below or DOWNLOAD THE FORM HERE and email it to hjustice@wvcar. com. Call 304-343-4158 if you have any questions.

Primary Contact*
First Last
Dealership/Company Name*
Phone*
Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Email
ATTENDEES*
Guest +$175*
Price: $175.00 Quantity:
Guest +$250*
Price: $250.00 Quantity:
Guest +$300*
Price: $300.00 Quantity:
Children 3 and Under*
Children (3-12) Per Child $125*
Price: $125.00 Quantity:
Children (13-17) Per Child $175*
Price: $175.00 Quantity:
Guest Names (add or remove a guest with +/-)
Name Age (if child)
Total
$0.00
WVADA SPONSORED EVENTS
(FEES ARE PER PERSON & MUST BE REGISTERED TO PARTICIPATE IN SPONSORED EVENTS)
Sunday

Evening:
Welcome Reception (No Charge) # of Guests
Casino Night (No Charge) # of Guests
Monday

Day:
**Golf Scramble on Old White course (WVADA Registration Fee – **$150.00)
Price: $150.00
# of Players
Player(s) Name for Golf (add or remove a player with +/-)
Name GOLF HANDICAP
Or Scavenger Hunt – $25.00
Price: $25.00
# of Players
Player(s) Name for Scavenger Hunt (add or remove a player with +/-)
Evening:
Block Party (No Charge) # of Guests
Tuesday

Day:
**Sporting Clay Tournament – $50.00
Price: $50.00
# of Players
Player(s) Name for Sporting Clay Tournament (add or remove a player with +/-)
Or Bowling—$50.00
Price: $50.00
# of Players
Player(s) Name for Bowling (add or remove a player with +/-)
Evening:
Chairman Dinner & Reception (No Charge) # of Guests
IN ADDITION TO THE WVADA REGISTRATION FEES, ATTENDEES WILL BE RESPONSIBLE FOR FEES ASSOCIATED WITH GOLF, SPORTING CLAY, SCAVENGER HUNT & BOWLING PAYABLE TO THE GREENBRIER.
Total
$0.00
**DISCLAIMER—THERE WILL BE A 3% CHARGE WHEN PAYING BY CREDIT CARD.
Credit Card #
Exp. Date
Date Format: MM slash DD slash YYYY
Security Code
***In the event that a person should need to cancel—cancellation must be received by WVADA 14 days prior to convention for refund of fees
After registration form is submitted an invoice will be sent via email. Please provide an email:*
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Exhibitors

EXHIBITOR REGISTRATION

WV AUTOMOBILE DEALERS ASSOCIATION
87TH ANNUAL FAMILY CONVENTION
June 13 – 16, 2021
THE GREENBRIER RESORT

Fill out the form below or DOWNLOAD THE FORM HERE and email it to hjustice@wvcar. com. Call 304-343-4158 if you have any questions.

Company*
Contact Name*
First Last
Exhibitors Name*
First Last
Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Phone
Email
Contact’s Cell Phone at Convention
Electric is available (charged to the exhibitor) DO YOU NEED ELECTRIC:*
- Yes
- No
Sponsorship*
Please enter a number greater than or equal to 2000.
Minimum $2,000 – $1,000 for fees
- Exhibit cost: $1,000 with a minimum $2,000 sponsorship
- Must be a sponsor to exhibit at the WVADA Convention
- Exhibit table measurement – 6ft x 30 inches
- Table will be skirted
- Each exhibit space will have 2 chairs
- Signage and easel at each exhibit provided
Exhibit hours: Monday & Tuesday 8:30- 12noon (during Business Meetings) Spaces are limited and will be on a first registered, first served bases.
Exhibitor/Support restrictions- WVADA maintains endorsement agreement(s) and or business relationship that may limit the promotion of certain products/services. WVADA reserves the right to restrict any exhibitors from promoting certain products/services.
We agree to accept the space assigned to us by WVADA. We understand that until WVADA receives this contract properly executed, no definite reservation will be made. We understand that signing the contract binds us to payment for the booth. Should there be a cancellation, payment is still due.
Total with Fees*
Price: $0.00
Name*
First Last
Title
Signature*
Date*
Date Format: MM slash DD slash YYYY
Cost of any special booth equipment or set-up will be the responsibility of the vendor. Exhibitors must dispose of all materials/handouts when booths are broken down at the end of Tuesday Business Meeting THANK YOU FOR YOUR PARTICIPATION!
**DISCLAIMER: There will be a 3% charge when paying by credit card.
Credit Card #
Exp. Date
Date Format: MM slash DD slash YYYY
Security Code
After registration form is submitted an invoice will be sent via email. Please provide an email:*
Total
$0.00
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87th Annual Family Convention

WVADA CONVENTION SPONSORSHIP

87th Annual Family Convention
Name*
First Last
Company*
Mailing Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Phone*
Email
CHOOSE YOUR SPONSORSHIP*
- Presenting ($10,000)
- Headline ($7,500)
- Platinum ($5,000 – $6,500)
- Gold ($3,500 – $4,500)
- Silver ($2,000 – $3,000)
- Bronze ($1,000 – $1,500)
Product Name
Price: $7,500.00
Product Name
Price: $10,000.00
Sponsorship amount (Please make sure the amount you specify matches the sponsorship level you have chosen):*
Total
$0.00
After registration form is submitted an invoice will be sent via email. Please provide an email:*
**DISCLAIMER—THERE WILL BE A 3% CHARGE WHEN PAYING BY CREDIT CARD. Payment Method:*
- Credit Card
- Check
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LET’S GET SOCIAL

HOURS

Monday: 8AM – 5PM
Tuesday: 8AM – 5PM
Wednesday: 8AM – 5PM
Thursday: 8AM – 5PM
Friday: 8AM – 5PM
Saturday & Sunday: Closed

CONTACT

Physical Address:
1618 Kanawha Blvd. East
Charleston, WV 25311

Mailing Address:
PO Box 2028
Charleston, WV 25327

Phone: 304-343-4158

Time Til Event

Please fill out the form below to reserve your room at The Greenbriar

WV Automobile and Truck Dealers Assn

WVADA 87th ANNUAL FAMILY CONVENTION REGISTRATION FORM

WVADA SPONSORED EVENTS

Sunday

Monday

Tuesday

EXHIBITOR REGISTRATION

87th Annual Family Convention

WVADA CONVENTION SPONSORSHIP

87th Annual Family Convention

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HOURS

CONTACT

Name of Guest	Age (if child)

Name	Age (if child)

Name	GOLF HANDICAP