2021 Convention - West Virginia Automobile Dealers Association

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WVADA Convention

Hotel Reservations

Registration

Exhibitors

“Please click the link below to visit Nemacolin’s Woodland Resort website for WVADA’s rooms we have blocked for our special rate. Should you have any questions about room reservations please contact Haley Justice at 304-343-4158.”

Name*
First Last
Firm Name*
Phone*
Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Email
Number of Adults*
Number of Children*
Guest Names (add or remove a guest with +/-)
Name of Guest Age (if child)
Arrival Date*
MM slash DD slash YYYY
Departure Date*
MM slash DD slash YYYY
Transportation*
- Auto
- Plane
- Train
Accommodations Shared With
Please indicate preference of king bed or two beds.*
- king bed
- two beds
Guest room assignments are based on availability and will be honored in the order in which the registration form is received. All rates are based on the European Plan; meals are billed a la carte. All Greenbrier accommodations are non-smoking.
Run of House – $299.00
Best available room type assigned at time of check-in. Room type, location and bedding type may be requested but cannot be guaranteed. Rooms may be assigned within the main hotel, a cottage, or a Villa Bedroom (single bedroom of a Copeland Hill Cottage with a separate outside entrance and private bath, no access to the parlor or kitchen areas
HOTEL GUEST ROOMS*
*Based on all bedrooms occupied
Third person occupancy rate available upon request. Please inquire about hotel suites and guest houses. NOTE: Rates are available based on contracted block. After block if filled: additional rooms will be subject to availability at the prevailing rate.
DEPOSIT POLICY: A deposit in the amount of first nights stay and tax is required. The Greenbrier will accept deposits by check or major credit card. Rooms will be available only to those requests secured by deposits.
Please indicate method of payment:
Charge my deposit in the amount of*
Charge to my*
- AmEx
- Visa
- M/C
- Discover Card
- Diner’s Card
Card #*
Hidden
Card #
Expiration Date*
Your deposit is applicable to the fulfillment of your designated length of stay. When requesting reservations, please note arrival and departure dates carefully. LATE ARRIVAL or EARLY DEPARTURE causes forfeiture of deposit, unless cancellation or changes are made 14 days in advance of your scheduled arrival date. Please make checks payable to The Greenbrier. Reservations will be filled in the order in which they are received and must be received by May 18, 2023. RESORT FEE: A resort fee of $20.00 per room, per day is added to your account for service provided under the European Plan. This includes local and toll-free phone calls, wireless internet access, daily newspaper delivery Monday through Saturday, on property ground transportation, use of the swimming pool, fitness center, historical tours and slide presentations. Bellmen, doormen and others who render intermittent personal services are not included in the service charge. Subject to 6% West Virginia state sales and 3% county occupancy tax and HPF tax of 6.5 % VALET PARKING: $20.00 per day; complimentary self-parking is available.
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Registration

2022 Convention Registration

Registration is now open for our 88^th Annual Dealer Family Convention! Click the links below to download the forms or register online.

Once you complete this form an email, an invoice will be sent via email.

Dealer Registration Form
Sponsor Registration Form

"*" indicates required fields

Dealer Information

Name*

First Last

Company:*

Contact Number:*

Address*

Street Address City State / Province / Region ZIP / Postal Code Country

Email*

Children/Guest Names (add or remove a guest with +/-)

Name

Age (if child)

Pricing

Dealers Attending:

Price: $350.00

Guests Attending:

Price: $350.00

Children (13 – 17) Attending:

Price: $175.00

Children (5 – 12) Attending:

Price: $125.00

Children (0 – 4) Attending:

Price: $0.00

Grand Total:

WVADA SPONSORED EVENTS

Fees are per person & must be registered to participate in sponsored events.

Monday, June 19th

Convention Registration

11:00 am – 6:00 pm

Welcome Reception & Dinner (With KADA, VADA & MADA)

Attendees

Tuesday, June 20th

Golf Scramble

12:30 pm – Golf Course – Old White

WVADA Golf Scramble Registration Fee

Price: $150.00

per player.

Golf Scramble Players

Name

Handicap

Pool Party – No Charge

7:00 pm – 10:00 pm

Attendees

Sporting Clay

2:00 pm

Sporting Clay Registration Fee

Price: $50.00

Attendees

OR

Charcuterie Building & Wine Pairing Experience

2:00 pm

Charcuterie Building & Wine Pairing Experience Registration Fee

Price: $100.00

Attendees

Chairman’s Dinner & Reception – No Charge

6:00 pm – 10:00 pm

Attendees

In addition to WVADA registration fees , attendees will be responsible for Greenbrier Resort fees for golf & clay shoot. Fees will be charged to your final payment at check out.

Total

**DISCLAIMER—THERE WILL BE A 3% CHARGE WHEN PAYING BY CREDIT CARD.

Credit Card #

Security Code

Exp. Date

***In the event that a person should need to cancel—cancellation must be received by WVADA 14 days prior to convention for refund of fees

After registration form is submitted an invoice will be sent via email. Please provide an email:*

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2023 Sponsor Registration Form

Name

First Last

Company

Contact Number

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Children/Guest Name

Name

Children's Age

Payment Calculation

*Disclaimer: There will be a 3% charge when paying by credit card.

Sponsor

Price: $450.00

Guest

Price: $450.00

Children (13-17)

Price: $175.00

Children (5-12)

Price: $125.00

Children (0-4)

Price: $0.00

Total

Select Agenda

WVADA Sponsored Events Fees are per person & must be registered to participate in sponsored events *In addition to WVADA registration fees , attendees will be responsible for Greenbrier Resort fees. Fees will be charged to your final payment at check out.

Monday, June 19

Convention Registration
11:00pm – 6:00pm

Welcome Reception & Dinner (with KADA, VADA, & MADA)
No Charge

Convention Attendees

Tuesday, June 20

Golf Scramble – WVADA Reg. Fee – $150
12:30PM
Golf Course: Old White

Number of Players

Price: $150.00

List

Player(s)

Handicap

Pool Party – No Charge | 6:00PM – 9:00PM

Pool Party Attendees

Wednesday, June 21

Sporting Clay – WVADA Registration
Fee $50
2:00PM

Number of Players

Price: $50.00

Sporting Clay Attendees

OR:

Charcuterie Building & Wine Pairing Experience
$100
2:00pm

Number of Attendees

Price: $100.00

Wine Pairing Experience Attendees

Chairman Dinner & Reception
No charge
6:00PM – 10:00PM

Chairman Dinner & Reception Attendees

Once form has been submitted an invoice will be sent via email.
*Disclaimer – If you pay by credit card there will be a 3% charge to your total.

Base Price

Total

Payment Method:

Check

Credit Card

Primary Contact*
First Last
Dealership/Company Name*
Phone*
Address*
Street Address City State / Province / Region ZIP / Postal Code Country
Email
ATTENDEES*
Guest +$175 Quantity*
Price: $175.00
Guest +$250 Quantity*
Price: $250.00
Guest +$300 Quantity*
Price: $300.00
Children (3-12) Per Child $125 Quantity*
Price: $125.00
Children (13-17) Per Child $175 Quantity*
Price: $175.00
Children 3 and Under
Guest Names (add or remove a guest with +/-)
Name Age (if child)
Total
$0.00
WVADA SPONSORED EVENTS
(FEES ARE PER PERSON & MUST BE REGISTERED TO PARTICIPATE IN SPONSORED EVENTS) **In Addition to the WVADA Registration Fees, Attendees will be responsible for Greenbrier fees associated with Golf and the Sporting Clay
Sunday

Convention Registration: 11:00pm – 5:00pm
Evening:
Hidden
Welcome Reception (No Charge); 5:15 – 6:30 List Attendees
Welcome Reception (No Charge); 5:15 – 6:30 List Attendees
Casino Night (Pending due to Covid) 9:00pm
Poker Tournament ($250)
Price:
# of Players
Poker Tournament – List Players

*This money will be entered into the pot & will be cash prize for winners.
OR
Blackjack Tournament (No Charge)
Price:
# of Players
Blackjack (No Charge) # of Guests
Blackjack – List Players
Monday

Day:
**Golf Scramble on Old White course (WVADA Registration Fee – **$150.00) 12:30pm
Price:
The 2021 WVADA Classic Golf Tournament will be played on the historic Old White TPC, the first 18-hole golf course at the Greenbrier.
# of Players
Player(s) Name for Golf (add or remove a player with +/-)
Name GOLF HANDICAP
Evening:
Block Party (No Charge) 6:00pm – 9:00pm # of Guests
Block Party (No Charge) List Attendees
Tuesday

Day:
**Sporting Clay Tournament 1:00pm – $50.00
Price:
WVADA Sporting Clays tournament will be a 50-round tournament located at the Greenbrier Gun Club. Trophies will go to the top shooters! All shooters 18 and above must sign a Liability Release Waiver before using The Greenbrier’s Gun Club facilities.
# of Players
Player(s) Name for Sporting Clay Tournament (add or remove a player with +/-)
Or Wine & Design – 2:00pm – $65.00
Price:
Enjoy wine and champagne while painting a special scene on a canvas. Guest must be 21 years of age to participate in alcohol consumption.
# of Participants
Participant(s) Name for Wine & Design (add or remove a player with +/-)
Evening:
Chairman Dinner & Reception – 6pm-10pm – (No Charge) # of Guests
Chairman Dinner & Reception List All Attendees
IN ADDITION TO THE WVADA REGISTRATION FEES, ATTENDEES WILL BE RESPONSIBLE FOR FEES ASSOCIATED WITH GOLF, SPORTING CLAY PAYABLE TO THE GREENBRIER.
Total
$0.00
**DISCLAIMER—THERE WILL BE A 3% CHARGE WHEN PAYING BY CREDIT CARD.
Credit Card #
Exp. Date
MM slash DD slash YYYY
Security Code
***In the event that a person should need to cancel—cancellation must be received by WVADA 14 days prior to convention for refund of fees
After registration form is submitted an invoice will be sent via email. Please provide an email:*
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